The annual I-DEEP event for all doctoral researchers in the pilot is organised in Aalto University premises, Espoo on May 6, 2026 at 10-18:30.
Time
May 6, 2026 at 09:00 – 18:00
Venue
Kandidaattikeskus 2th floor, Y203a B-hall, Aalto University, Espoo
See instructions for arrival. the building is right next to the metro station.
Registration
Please register your participation by April 15, 2026 via the forms:
Everyone participating the event needs to register. There are separate categories for different types of registrations.
Participation
There is no participation fee for the event, and the costs of the event are covered by I-DEEP and the PREIN Flagship. Registration from all participants is required. Please note that the registration is binding.
Travel arrangements
Please note that everyone needs to make their own travel arrangements (e.g. buy train tickets) and reserve possible accommodation if needed. The travel costs of participants are covered by their home university according to the travel policies. There should be funds reserved for I-DEEP researchers’ travel in each partner.
Abstracts
All I-DEEP researchers are expected to submit an abstract for their research presentation. Please use the abstract template for your submission, download here:
Oral presentations
Based on the abstracts, one presentation per I-DEEP partner university (total of 7 oral presentations) will be selected by the I-DEEP Steering Committee to be presented (10 min) in the event. The researchers giving the oral presentations will be informed in advance and they should prepare a max. 10-minute oral presentation.
Poster session
All other I-DEEP researchers are expected to present a poster in the poster session. The Steering Committee will select the best poster award recipient in the I-DEEP Annual Event.
Invited
- I-DEEP researchers
- I-DEEP Steering Committee members
- I-DEEP supervisors can join if they are interested
- Industry mentors are invited to join the whole event, but especially the afternoon Poster session and the I-DEEP mentoring closing session 16:30-18:00
Preliminary programme
Please note that there may be changes to the schedule and the speaker topics and details are updated as they are confirmed.
09:00 – 10:00 Morning coffee
10:00 – 10:15 Opening words Doctoral Pilot Director Prof. Goëry Genty
10:15 – 11:00 Practical session for I-DEEP researchers on events, research mobilities and industry secondments
11:00 – 12:10 I-DEEP Research: Oral presentations from one doctoral researcher from each partner university (7 presentations, 10 minutes each)
12:10 – 13:00 Lunch
13:00 – 14:20 Soft skills training: Entrepreneurship Dr. Claus Roll, Deputy Senior Director, Europe, Optica
14:20 – 15:10 Soft skills training: Popularising your research Communication Specialist Anna Aatinen, Tampere University
15:10 – 15:30 Afternoon Coffee
15:30 – 16:30 I-DEEP Poster session (in the 2nd floor lobby)
- Award for the Best Poster
16:30 – 18:00 Closing session of I-DEEP Industry mentoring and summary of mentoring feedback